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Nonprofit

Philcon

A science fiction, fantasy and horror convention run by the Philadelphia Science Fiction Society, a nonprofit. It turns 90 in 2026 and depends on volunteers to staff its art show, stage tech, registration, gaming room and con suite.

  • Newcomers welcome
  • Kids OK

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What they do

Before the convention, volunteers help with publicity, social media, program planning or proofreading. During the convention, volunteers staff registration, run stage tech, load equipment in and out, and help with the art show, masquerade, green room, con suite and gaming room.

Who it is for

Who can join
Open to anyone
Who is there
All ages

When and where

Annual convention on a Friday to Sunday weekend in the fall, at the DoubleTree by Hilton in Cherry Hill, New Jersey. Volunteer load-in starts the Thursday before.

Days
Friday, Saturday and Sunday
Season
Fall

DoubleTree by Hilton, Cherry Hill, NJ

Meets outside the city and serves Philadelphia.

Address
2349 Marlton Pike West, Cherry Hill, NJ

Your first visit

Feeling unsure the first time is normal. Most groups are glad when someone new walks in.

First step: Email volunteers@philcon.org before the convention with what you would like to help with, or go to the Crystal 1 office during the event and tell the first desk you want to volunteer..

You can just show up. You need to sign up first.

What to expect

You can volunteer as much or as little as you like, and the volunteer page does not list shift lengths. Before the event you might help with publicity, proofreading or programming. During the event you could staff registration or the office, help with tech for the main stage, or work at the art show, gaming room or con suite. Each volunteer signs a liability release, and department heads sign off on an hours log.

Tips for your first visit

  • Download the volunteer release form from the volunteering page. Minors need a parent or guardian to sign it.
  • Keep your hours log current, since department heads sign off on your hours.
  • Hotel parking is free and mostly covered, according to the FAQ.
  • If you are under 16, come with a parent or legal guardian, as the FAQ requires.

Newcomer welcome

Welcoming to newcomers (4 out of 5). Why we say this: The volunteer page says most roles need no experience and that the convention trains volunteers, and it gives two clear ways to start..

Cost and commitment

Cost
Cost not known yet. Membership prices were not checked. Twelve volunteer hours earn a non-transferable rollover membership for next year, if you had a membership or volunteer rollover this year. Hours worked on the Thursday or Friday before 3 pm, or on Sunday from 4 pm on, count double.
How often
Seasonal

Access and languages

Wheelchair access
Partly wheelchair accessible
Languages spoken
We do not know yet which languages are spoken.
Access notes
The convention FAQ says the hotel's sleeping rooms, restrooms and event rooms are wheelchair accessible, with one exception it does not name. Elevators serve every event floor except the first. Only service animals are allowed; pets are not.

Requirements

  • Children can take part with a parent.

How to reach them

We copy contact details as the group or a public source published them. Each one shows where it came from.

Sources and last check

Checked by our research team on October 8, 2026. This was a closer look, including what a first visit is like.

Last seen active
October 2026 (See the evidence)
Last checked by our team
October 8, 2026
Status
Active
Our confidence in this listing
High
  • philcon.org, seen October 8, 2026. Supports: Summary, Schedule, Location, Status, Last sign of life, Contacts
  • philcon.org, seen October 8, 2026. Supports: What they do, Cost, Requirements, First step, Contacts, Commitment
  • philcon.org, seen October 8, 2026. Supports: Access, Requirements, Audience, First step

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